FAQs

Not sure if you can attend MEMS Fest without presenting a paper? Questions about the accessibility of the Festival venue? You’ve come to the right place.

MEMS Fest 2022 will be taking place at the University of Kent in Canterbury and we will again be hosting MEMS Fest in a digital format this year,  using  Microsoft Teams, and we hope that many participants across the globe will be able to join us.

We will welcome paper and panel proposals until 29th April 2022.

MEMS Festival 2022 will take place 17-18 June 2022.

This page should be considered a work-in-progress. While it’s ready for you to use now (with links to more information when applicable), it will be updated throughout the run-up to the Festival. If one of your questions doesn’t appear, please do contact us via email and we’ll do our best to help.

When is MEMS Fest?

The 2022 MEMS Festival will take place from 17 to 18 June.

How do I travel to MEMS Fest?

Directions from London to Canterbury via Canterbury East and West stations, and Canterbury bus station, are available on our Directions page, linked here. More information is also available on the University of Kent website.

What if I have a schedule conflict and can only attend one day of the Festival?

While we’d love to have you with us for the whole Festival, we understand that life gets in the way sometimes! If you’re presenting a paper, please inform us of any schedule conflicts as soon as you can. We’ll make note of this while creating the conference schedule and do our best to accommodate your needs.

I’m not giving a paper, can I still attend?

Yes, please do! We’d love to have you join us for part or all of the Festival. We’ll still need you to fill out the registration form, so that we have an idea of how many people to expect, but you are welcome to attend panel presentations and workshops with us.

What’s the difference between an attender and a presenter?

This is a distinction you’ll see on the registration form; a presenter is someone who is giving a paper or leading a workshop, while an attendee is someone who’s attending the Festival but not speaking in it. Auditors are welcome to attend — the more, the merrier!

What if I can no longer attend?

We’re sorry you won’t be able to join us! Illness, travel delays, and more can happen unexpectedly and sometimes there’s nothing to be done. Please notify us as soon as you’re able, whether you can now only attend one day of the Festival or unfortunately cannot attend at all.

When will the full programme be available?

We aim to publish a full list of all our speakers’ abstracts in late May/early June, shortly before the Festival begins. You will be able find this list, as well as a schedule of this year’s Festival, on our Programme page.

How long should my paper be?

Papers should be limited to 20 minutes total, which allows time for everyone on a panel to present and for the audience to ask questions. Each panel will have a chairperson, who will time the papers, let you know when it’s time to wrap up, and lead the Q&A session.

What should I expect to bring with me?

It’s always a good idea to bring a pen or pencil and a small notebook with you, in case any of the panel presentations or workshops spark questions or ideas for your own research. You may find it helpful to bring a water bottle with you, as the summer months in Canterbury can get quite warm! If you’re presenting a paper, you can print out a paper copy or bring a tablet or laptop.

What are the Festival facilities like?

All seminar rooms will be equipped with computers and projectors, which presenters are free to use while presenting. The organising committee will be in touch closer to the conference, with more information on your presentation!

When does registration open?

Online registration will open in May and remain open until early June. Late registration will be available until Thursday 16 June, although we cannot guarantee that space will still be available in workshops.

At the Festival itself, registration will open in the morning on Friday 17 June. You’ll be able to sign in, pick up a Festival pack with your schedule and directions to off-campus venues, and get settled before panel presentations begin.

What if I can’t get to Canterbury on time for registration?

If you aren’t able to arrive on Friday morning, someone from the organising committee will be at or near the registration desk so you can check in when you arrive. Please let us know if you’ll be arriving later so that we can put some materials aside for you.

Are bursaries available?

Unfortunately we are unable to offer bursaries this year, but it is our goal to make attending MEMS Fest as affordable as possible.

Can MEMS Fest reimburse the cost of my entire trip?

Because of the way MEMS Fest receives funding and sponsorship, we aren’t able to fund the entirety of anyone’s travel to or stay in Canterbury. However, we do our best to make sure that the Festival is affordable (that’s why there’s no registration fee!). Reimbursement for any agreed expenses will occur following the event.

Where can I stay overnight when I attend the festival?

Canterbury has lots of accommodation available, some of which are linked on our Accommodation page here.

I need a Visa to visit the UK, how do I get one?

As Visa requirements differ by country, please contact your home institution for guidance in the first instance. The MEMS Fest team is able to provide an official letter of invitation stating the reason for your visit to include in your Visa application. We’ll need a few details from you (including the exact dates of your visit, if you plan on being in the UK for more than just the two days of the Festival), so please email us at memsfestival@gmail.com for more information.

I have a dietary restriction, who should I speak to?

Our registration form includes a section where you can let us know about any dietary requirements you may have. Once you’ve registered, we’ll use this information to help us make decisions about catering during the Festival.  You can also email us with any further questions or concerns.

I have access requirements, what are the Festival venues like?

The Festival will be held in the Kennedy  building, which has step-free access and an accessible toilet with level access. More detailed information is available through DisabledGo. If you have more specific questions, please feel free to email us!